Say goodbye to PDF readers and editors
A welcome new feature in Microsoft Office Word 2013 is the ability
to do a lot more with PDF files right within the program itself. If you
remember, in the previous version of Microsoft Office, Word 2010 only
provided an option for users to save a document in the PDF format. The
upcoming Word edition lets you even edit a PDF file the way you’d edit a
Word document, by opening it from right within the Microsoft Word 2013
Preview program. The Microsoft PDF Reflow feature converts the PDF
document, along with all of its formatting such as paragraphs, lists,
headers, columns, footnotes, tables, etc. into a Word document.
Converting a 5MB PDF document within Word 2013 took between 50-55
seconds. In Word 2013, go to File > Open > Browse and locate the
PDF from your computer’s hard drive or from your SkyDrive account locate
the PDF and then go to File > Open in Word.
In-line images and text wrap in the new Word
Convert a document to the Word 2013 mode
To access a Word document created using previous Microsoft Office
versions, including Office 2003/2007/2010 in Word 2013, you either have
to work in Compatibility Mode or convert the older document to the newer
Word 2013 file format. The Word Convert command clears the
compatibility option if a document has originally been created in Word
2013. If the file is in .doc format, the Convert command automatically
upgrades it to the .docx format. Converting allows you to take advantage
of the updated features in Word 2013. To access and edit older
documents inside Word 2013, go to File > Info > Convert. If you
want to create a new copy of the document in Word 2013 mode, click Save
As > Choose the location and type a new name for the document. Click
“Word Document” in the Save as type list. Just make sure the checkbox
next to “Maintain compatibility with previous versions of Word” is
unchecked.
Different document modes in Word
Use touch gestures for Tablets
Similar to Windows 8, Office 2013 also entirely supports gestures
in multi-touch tablets. Based on our usage, Office 2013 on tablet
devices offers several gestures including tap, pinch, stretch, slide and
swipe. To get started with Office 2013 on your tablet, first you have
to learn some of the basic and important touch gestures for use on
touch-screen devices – that will definitely help you get up to speed.
For detailed information on basic operations and touch gestures support
on Office 2013, simply log on to http://dgit.in/TLxv4V
Office has gesture support
Save Office files to SkyDrive
Office 2013 finally brings features that give the venerable program
a much-needed modern feel. And one of the realities of modern offices
and documents is their constant accessibility – in other words, working
in the cloud. You can easily save your document files from Office 2013
right into your SkyDrive folder. Office 2013 lets you to save all of
your files in the cloud by default. With the help of SkyDrive, you can
easily access your documents from wherever you are. To save your
documents right into your SkyDrive account, go to File > Save As >
Places > SkyDrive > Browse > Save.
Saving files on SkyDrive
Embed and Play videos in Word
Word 2013 is not just a word processing application anymore, and
Microsoft proved this by adding support for embedding online videos. You
can search for and insert any online video using either Bing’s Video
Search or by adding a video’s embedded code snippet offered by sites
such as YouTube. Go to Insert > Media > Online Video. Once placed
into your document, the videos can be run right there.
Embed videos in word
Bring and Share your spreadsheets
Spreadsheets are an essential tool in the business world and hence
it’s important to be able to access them from wherever you are,
regardless of the device you’re using. So, here’s another exciting tip
for Office 2013, specifically geared towards Excel sheets. In Excel
2010, the Save & Send menu options were helpful for creating and
sharing spreadsheets. Excel 2013 offers similar, organized and
user-friendly options through the “Share” tab. Within this tab there are
four options: you can invite people, generate a unique link, post to
social networks or email the file.
After signing in to your SkyDrive account, you can invite people to
share with by specifying their names and email addresses. Go to File
> Share > Invite People.
The Share feature also allows you to post unique view links or edit
links of your spreadsheets with your team or friends on social media
platforms such as Facebook, Twitter and LinkedIn. Go to File > Share
> Get a Link.
You can also select parts of the worksheet you want to make
shareable and then easily embed them into your social network streams
using the “Export” tab.
Another way to collaborate on a workbook online is through
Microsoft Lync. It allows those in the conference to take control of
them.
Flash Fill your data
Microsoft Excel 2013 provides an update to “Fill Down”, a feature
that promises to save your time and effort called “Flash Fill”. Flash
Fill intelligently follows and recognizes the patterns of your data and
trends. For example, after filling in the table column with full names,
you may want to enter only the first names in a new column. Before you
know it, Excel 2013 automatically fills the entire column. Flash Fill
auto-completes content including formulae, macros, etc. The Flash Fill
algorithm for recognizing patterns doesn’t treat numbers or digits any
differently than text.
Export presentations to video
Office 2013 is entirely based on time-saving features and
functions. Take for instance PowerPoint 2013. To work on several
projects or give presentations in business meetings, you always give
first priority to PowerPoint. After all, it offers you various useful
tools to use in your presentation and slides. PowerPoint 2013 takes you
to an advanced level. Now, you can convert your .ppt presentation into
.wmv, or .mpeg video files – a useful feature for video bloggers,
project leaders. You can easily create slide presentation videos instead
of using screen recording software to create and process your videos.
Another interesting part of this feature is that there’s no need to add
any music or sound effects after conversion. The video will carry the
same music or sound effect that you added while creating the PowerPoint
presentation. So, what are you waiting for? Go to File > Export >
Create a Video > Configure options > Create Video.
Carry your PowerPoint presentation in a Word document
In the previous tip, we discovered the ability to make your
PowerPoint presentations into videos but what if you wanted to carry
your presentation, specifically the speaker notes, on print-outs? You
can export your PowerPoint presentation into a Word document with the
help
of “Handouts”. Once you’re done with your presentation, go to File
> Export > Create Handouts. While configuring, you’ll find several
options such as “Notes next to slides”, “Blank lines next to slides”,
“Notes below slides”, “Blank lines below slides” and “Outline only”.
Pick the one you want, and you’ll get your entire presentation in a Word
document.
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